Liability Insurance:  Liability insurance with minimum coverage of $1,000,000 is required.  You must submit a certificate of insurance naming The City of Sunbury as “additionally insured” with this application.  A waiver of this requirement may be considered for non-food vendors if the applicant signs and submits the Vendor Waiver of Liability and Letter of Indemnity. Click here to download.  Please print, sign and submit the form with the application.

  The City of Sunbury, the Sunbury Semiquincentennial Committee, event sponsors, their Boards of Directors, officer, members, employees, and agents will not be responsible for theft, accidents, or loss or damage to property belonging to vendors. 

State Sales Tax:  Vendors are responsible to comply with PA state sales tax laws.

Vendor Space:  Vendor Spaces are 12’ deep x 12’ wide.  If you require space greater than 12’ wide, you must purchase an additional space.  Vendors are responsible to provide their own tent, tables and chairs, water hoses, and extension cords (100 ft. recommended).

Electrical Power: Access to electrical power supply is very limited.  Use of your own generator is encouraged and REQUIRED if you need more than 110V/25amps or 220V/50amps. Do not overload the electrical outlets.  Only one appliance per plug; multiple cords and power strips are prohibited.

Water Supply:  Access to water supply is limited and may impact our ability to accommodate you.

Food Vendors: Food vendors must include a copy of a valid ServSafe Certificate with the Vendor Application.  Food vendors must display menu prices at the event.

Art/Craft Vendors:  Art/craft vendors must include photos of products/goods with the Vendor Application

Alcoholic Beverages:  Alcoholic beverages are prohibited except in designated areas.

Business hours:  Vendors must be open and ready for business on Tuesday, July 5th from 4 pm to 10 pm; Wednesday July 6th from 10 am to 10 pm; and Thursday July 7th from 10 am to 2 pm. Addendum 1/22/22: Although the festival will be open to guests until 10pm, vendors may close for business at, but no earlier than 8pm on Tuesday and Wednesday.

Vendor Assembly:  Vendors may begin assembling stands at 10 am on Tuesday, July 5th; vehicles must be removed to parking area no later than 3 pm. 

Vendor Disassembly:  Vendors will be permitted to disassemble stands beginning at 2 pm on July 7th.  Vehicles will not be permitted in the vendor areas until all guests have cleared the vendor area.

Rain or Shine Event:  It is understood that this is a “Rain or Shine” event. However vendor operations may be temporarily suspended should the weather pose a potential danger to the public.  Safety is paramount in all decisions.

Final decisions: All decisions of the City of Sunbury and the Sunbury Semiquincentennial Committee are final.  The Committee reserves the right to deny any application.

Cancellation/Refund Policy: 

• All vendor fees are 100% refundable if the event is cancelled at any time, or if the vendor’s participation in the event is cancelled more than 60 days before the event; 50% refundable if the vendor’s participation is cancelled within 60 days, but more than 30 days before the event.No refunds will be paid for vendor cancellations within 30 days of the event, including “no-shows”.

• In the event either party is unable to perform its obligations under the terms of this Agreement because of force majeure including acts of God, strikes, equipment failure or damage reasonably beyond its control, or other causes reasonably beyond its control, such party shall not be liable for damages to the other for any damages resulting from such failure to perform or otherwise from such causes. If the event is rescheduled due to force majeure, vendor fees will be retained for the new dates. However, if the vendor is unable to accommodate the new dates, vendor fees will be refunded 100%.